We’re Growing Again

With Love Events is looking for a Wedding Coordinator Assistant to join us for peak season, August through November 2026, with the opportunity to grow into an ongoing role for the right person.

Position overview

Work alongside Christina, supporting a full calendar of weddings across the GTA, Muskoka, and beyond. This role offers a comprehensive view of the business, combining live event execution with behind the scenes coordination.

Compensation includes guaranteed weekly hours plus event pay, mileage reimbursement, and a completion bonus for seeing the contract through.

Compensation

  • Guaranteed hours: 10 to 12 hours per week, paid regardless of weekly event volume

  • Event pay: $25 to $30 per hour for rehearsals and wedding days, based on experience

  • Mileage reimbursed at the CRA rate for events outside the GTA

  • Completion bonus for candidates who finish the full contract term

  • First consideration for ongoing work once peak season wraps

Term: August 1 to November 30, 2026
Availability required for weekends and evenings, including 8 to 12 hour event days
Ontario based, with willingness to travel throughout Southern Ontario
Valid driver's license and reliable personal vehicle required

Core competencies

  • Exceptional attention to detail and time management

  • Professional communication with vendors, venue staff, and clients

  • Problem solving under pressure in fast paced environments

  • Physical stamina, including standing for extended periods and light lifting up to 25 lbs

  • Self starter mentality with timely, proactive communication

  • Cultural competency and an inclusive mindset, welcoming of all couples, including LGBTQ+ celebrations

Required qualifications

  • Ability to conduct wedding rehearsals independently

  • Portfolio of previous event coordination work

  • Two professional references

  • Event, hospitality, or customer service experience

Bonus qualifications

  • WPIC certification

  • Knowledge of Southern Ontario wedding venues

  • Content creation skills, including photography, videography, and social media

Key responsibilities

  • Ceremony and reception setup per design plans

  • Conduct wedding rehearsals independently

  • Coordinate vendor arrivals and timeline execution

  • Manage décor placement and guest coordination

  • Support teardown

  • Maintain professional vendor/client relationships

  • Administrative support and behind the scenes coordination during non event weeks‍ ‍

We're looking for someone who shows up polished, stays calm under pressure, and treats every detail like it matters.

Apply

Submit your resume, portfolio, two professional references, and a brief cover letter explaining your interest to christina@withloveevents.ca.